Pontis Foundation Benefits from Better Financial Management Tools

Who: 
Pontis Foundation, Slovakia
Quote: 
“We are now able to make our work more efficient thanks to the new software application. We will be able to get a complete and current picture of our projects, their sources, all the income and expenses and also get all of the information necessary for good-quality project management,” stated the director of The Pontis Foundation, Lenka Surotchak.

What did they receive?
internal management and CRM system

The outcome?
Transformation of the foundation's working environment and enhancement of its service-providing capabilities
 

The name of "Pontis" is taken from the Latin word for “bridge” and expresses the foundation's purpose: to connect the sectors of Slovak society with one another and to link sources of financial support with those who need it.

The Pontis Foundation is among the first nonprofit organizations in Slovakia and in the Visegrad 4 region that has started to use a new financial management tool based on Microsoft Dynamics CRM with the internal name "Mafin." Consequently, the foundation has made an important step towards improving its services in the field of aid to nonprofit organizations; supporting responsible entrepreneurship; and democratization and development cooperation.

“We are now able to make our work more efficient thanks to the new software application. We will be able to get a complete and current picture of our projects, their sources, all the income and expenses and also get all of the information necessary for good-quality project management,” stated the director of The Pontis Foundation, Lenka Surotchak.

The Pontis Foundation is indebted to Accenture, a world leader in management consulting and IT services, for the analysis of its needs, setting processes, and for building and integrating entirely new software. All of these services were performed free of charge, on a pro-bono basis. The whole project in which Mafin was created lasted from April until September 2011; including a three-month preparation and design period and a three-month development and testing phase. “We would like to finish making some final improvements by December. However, the system is already being used now. We expect that Mafin will be fully operational for all projects at the Pontis Foundation in January 2011,” added Gabika Zubríková, financial director of Pontis Foundation.

The team that was involved in implementing the new software was evenly made up of Pontis Foundation staff members and employees of Accenture. Through a collaborative effort, they worked on the project for more than 3,700 hours. “Every day, our employees try to help the most important companies to achieve high efficiency. And this is also our goal when we support communities and the nonprofit sector within our donor strategy, whose motto is "Skills to Succeed", said Marek Gešo, Marketing and Communications Director at Accenture. "Thanks in large part to our long-standing partner HP, we managed to upgrade our hardware to a level necessary for the implementation of Mafin. We also received software through the Microsoft Donation Program on TechSoup, a service for non-governmental and nonprofit organizations. We thus paid a mere fraction of the market value to gain the necessary software basis for Mafin,"added Lenka Surotchak.

Benefiting from a synergy between pro-bono services, know-how, and gifts received from its partners, the Pontis Foundation has significantly transformed its working environment and has thus enhanced its service-providing capabilities. "We would like to sincerely thank our partners; Accenture, HP, and Microsoft,” emphasized Gabika Zubríková.

Overall market value of the project and the software: The labor cost at both Accenture and the Pontis Foundation is an estimated 33,500 Euros. Additionally, the cost of the technology received from HP and Microsoft is 35,000 Euros. Therefore, thanks to pro bono services, the Pontis Foundation has saved altogether 68,500 Euros.